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Death of an Employee

INTENT

TRIUMF realizes that as well as being a tragedy, death imposes difficult legal and financial problems for the family left behind. To help the families of employees through this difficult situation, the following procedures will apply.

DEFINITIONS

For the purpose of this policy "employee" shall mean: a person who is a continuing employee of TRIUMF who has completed the probationary period, or who is in receipt of disability payments; OR, a person who has been employed by TRIUMF for a minimum of six (6) months on a continuing part-time basis of at least 20 hours per week, or who is in receipt of disability payments.

For the purpose of this policy, "spouse" shall mean: a person who is legally married to the employee, OR, who has lived with the employee in a conjugal relationship recognized by the Province of residence, for at least one (1) year provided their is no legally married spouse; OR, who has lived with the employee in a conjugal relationship recognized by the Province of residence, for at least one (1) year and is the parent of the employee's child.

PROCEDURES

1. Upon being advised of the death of an employee, the Human Resource department will be available to answer any questions that the family or beneficiary may have about TRIUMF's benefits.

2. PAYMENTS

There are five (5) categories of payment, some or all of which may be applicable in the case of the death of an employee:

a) accrued wages and outstanding vacation and overtime pay up to the date of death
b) gratuitous payment of wages up to the end of the month in which the death occurs
c) pension benefits or a refund of contributions
d) group life insurance or optional life insurance proceeds
e) discretionary payment - the Director may approve an amount up to the equivalent of the gross salary received by the deceased during the last full month of active service.

3. DEDUCTIONS

a) in the case of wages, as described in 2 (a) above, a final cheque shall be produced as a normal termination cheque for all monies earned or accrued up to and including the date of death. These monies are subject to the normal statutory deductions for CPP, EI and Income Tax.

b) in the case of 2 (b) above, no deductions shall be made.

c) in the case of those payments described in 2 (c) and (d) above, withholding of income tax will be made by the Trustee or Insurer of such plans in accordance with Revenue Canada regulations.

d) in the case of a payment described in 2 (e) above, no deductions shall be made.

4. METHOD OF SALARY PAYMENT

Payment of salary, vacation and overtime up to the date of death in respect of Income Tax and other statutory deductions shall be by cheque drawn on the normal payroll account and paid in favor of the "Estate of (name of the deceased)" and delivered to the executor of the deceased upon proof of their authority.

5. METHOD OF GRATUITOUS OR DISCRETIONARY PAYMENTS

These payments will be drawn on a TRIUMF general accounting cheque (not by payroll), and written in favor of, and delivered to, the spouse of the deceased; OR, if their is no spouse, a closely related heir to whom such a payment is deemed appropriate by the Director.

RESPONSIBILITIES

a) It is the responsibility of the Director to approve discretionary payments as per this procedure.

b) It is the responsibility of the Human Resource department to administer these procedures and process all wages and payments in accordance with this policy.