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MMS-EEC Process

Note:

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An overview of changes for experiment submissions can be found here.

PIF/NIF/MIF Users, please read this memo before proceeding.

MMS-EEC Requirements and Notes

The MMS-EEC and Physical Sciences Division are looking for ways to optimize the evaluation of experiments and the allocation of beam time. Some changes to procedure were adopted at the July 2013 meeting (and later) and will be used at all subsequent meetings.

1) The user fee has been removed for all non-commercial experiments. The charge of $1.75 per litre of liquid helium remains.

2) Spokespersons’ should submit a single proposal to request beam time for μSR experiments on different instruments or different sample environments. Spokespersons’ must submit separate proposals for μSR and βNMR experiments.

3) The EEC will allocate shifts commensurate with the rate at which they are currently being used, specifically 300 μSR shifts and 50 β-NMR shifts per MMS-EEC meeting. These numbers result from the full operation of M15 and M20 and five weeks per year running on the β-NMR and β-NQR spectrometers. The number of shifts allocated per meeting will be increased once the M9 beamlines and ARIEL are operational.

4) Progress Reports will only be considered if they are directly related to the original proposal. A new experiment number should be requested if this is not the case. If there are any questions about whether a new experiment number is necessary the spokespersons should discuss the matter with the head of the MMS-EEC (Stephen Nagler) and the Scientific Secretary (Iain McKenzie).

5) The MMS-EEC would like all experiments performed on the CMMS beamlines to be at the forefront of scientific research. In order to guarantee this goal the committee examined μSR experiments using surface muons and β-NMR experiments that have shifts allocated but that have not been reviewed nor received beam time since January 2011.

- Experiments with two shifts or less of allocated beam time were closed.

- Experiments with medium, medium-low, and low priority were closed.

- Researchers with high or medium-high priority experiments were given the option to submit a progress report if they wished to keep the previously allocated shifts. No reports were received so the experiments were closed.

6) In order to ensure that shifts are used in a timely fashion and to maintain a balance between shifts allocated and shifts used, allocated shifts will automatically disappear 2 years after being awarded if they have not been used. Previously allocated shifts on the M9B beamline will be exempt from automatic expiry until the beamline is fully operational.

7) µSR and β-NMR/β-NQR experiments run 24-hours a day. Please ensure that you have sufficient manpower to staff your experiment. The Centre for Molecular & Materials Science (CMMS) recommends at least three people per experiment to be present at TRIUMF.

Three-Step Process for New Proposals or Progress Reports

Request an experiment number from the Science Division by email (sciencediv@triumf.ca). The email should include the names and email addresses of the spokespersons, the title of the experiment, and indicate that it is for the Molecular & Materials Science Experiments Evaluation Committee (MMS-EEC).

Secondly, if you are a new experimenter to TRIUMF you will need to sign up for a TRIUMF Login. Please send a request to sciencediv@triumf.ca.

Once you have your experiment number and a TRIUMF Login, you can proceed to the Spokespersons' Portal and prepare and submit your new proposal or progress report. Please be sure to fill out all of the information relevant to your experiment. Be sure to upload the PDF of your Detailed Statement. Templates can be found below in MS Word and LaTex.

When your new proposal or progress report is complete you will need to go to the "Review for Submission" section and click "Submit Report to the EEC" (you are able to edit your submission until the deadline, you will need to click the "Retract submission" button, then edit your new proposal or progress report, but please remember to hit submit when you are ready to submit).

Please note, you will (most likely) have to make a presentation (usually ~15-20 minutes) to the EEC. The slides for your presentation will need to be submitted to the Science Division ideally 48 hours before the meeting starts.

General Rules for the MMS-EEC Submissions


Detailed Statements for New Proposals and Progress Reports are not to exceed 4 pages (including figures and references). The font size should be Times New Roman 12 or equivalent. Publications should be not included but cited as references.

The References and Publications file should not exceed 1 page. The papers listed should be of direct and immediate relevance.

Templates (MS Word and LaTex)


The PDF documents that need to be submitted should be generated from the MS Word or LaTex templates below:

for New Proposals:for Progress Reports:

Screen-by-Screen Instructions

For new experimenters that would like screen-by-screen instructions please click on the link below for the PDF of the Detailed Instructions.

Detailed Instructions (PDF)

More Information

For information regarding individual meetings, please visit the call for submissions webpage.

 

 

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