As part of its mission to support Canadian particle and nuclear sciences, TRIUMF has some capabilities for assisting with scientific conferences and workshops. Conference activities are supported by TRIUMF scientists and by the TRIUMF Strategic Planning and Communications Office.
In order for TRIUMF to be involved in planning, organizing, or hosting a conference, the TRIUMF director must be consulted after the proponents complete the form below.
For new conferences planned to be held off the TRIUMF site, the TRIUMF team would work with the conference propoents to outsource the logistics and event-management aspects to third-party service providers (there are many in the Vancouver area). The cost for these services would then be back-charged to the conference as part of the registration fees. Many institutions are now adopting this practice out of recognition of the professionalism and value of third-party conference-management services.
For conferences to be held at TRIUMF, the local team would work with Local Organizing Committees (LOC) to assist with planning and executing conferences with greater emphasis on the LOC’s contributions.
As required, TRIUMF will still negotiate selected contracts with hotels, conference centres, publishing journals, and so on. Jana Thomson or Tim Meyer would serve as the key points of contact. As time allows, Dana Giasson would continue to be a resource for creating and maintaining conference websites; likewise, Jana and Martin Comyn would contribute to abstract collection, conference registration, and the preparation and publication of conference proceedings.
With limited resources, it is imperative to prioritize activities and achieve optimal impact. If you are proposing to use TRIUMF resources for a potential conference (hosting, event planning and coordination, website, and/or proceedings), please use the “Request for TRIUMF Conference Support” form (see below). After you have obtained signed approval from the TRIUMF director, forward the information to conferences at triumf.ca. We will then set up a launch meeting to discuss and select the best path forward for your conference. Because of the finite levels of effort and resources available, not all conferences will be entertained and approved for TRIUMF involvement.