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Procedures for Scientific Visitors

The following procedures and/or regulations apply to all users when coming to TRIUMF, and the Visitor Coordinator will be able to clarify the requirements for each category of visitor. Links to all referred to forms or documents can also be found on this web page.

 

STEP 1 INITIAL INVITATION
STEP 2 ARRANGING ACCOMMODATION
STEP 3 OBTAINING APPROPRIATE IMMIGRATION DOCUMENTS
STEP 4 SAFETY
STEP 5 SECURITY ACCESS CARDS
STEP 6 APPLYING FOR A RADIATION BADGE
STEP 7 APPLYING FOR OFFICE OR LABORATORY KEYS
STEP 8 APPLYING FOR A USER'S COMPUTER ACCOUNT
STEP 9 SHIPPING EQUIPMENT TO TRIUMF
STEP 10 EMERGENCY MEDICAL INSURANCE
STEP 11TEMPORARY PARKING PERMITS
STEP 12APPLYING FOR LONG DISTANCT TELEPHONE PRIVILIGES
STEP 13OTHER ADMINISTRATIVE AND ACCOUNTING PROCESSES OR INFORMATION

Reimbursement of Expenses

Depending on the nature of your visit to TRIUMF, you may be eligible for reimbursement of expenses. These are handled through our Accounting department. The Request for Payment form (pdf) (fillable pdf) must be completed and duly authorized. Expense reimbursement cheques are issued every Friday, based on all submissions received by noon on Thursday.

Accounts, Billing and Reporting

Prior to commencing an experiment, please contact the Accounting department if you need to set up appropriate accounting, billing and reporting arrangements.

Stationery and Office Supplies

If you require office supplies, these are handled by our Materials Management group, and provided through "Stores". Please contact one of the individuals in this group for more information. This group can also provide you with information on ordering, shipping and receiving, and customs fees and processes.

Other Useful Information

Please read the Visitor's Reference Guide for additional information

STEP 14UPON DEPARTURE FROM TRIUMF