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LSPEC Process

Important Note:

UPDATED MARCH 27, 2020: Due to the COVID-19 situation, the next meeting of the TRIUMF Life Science Projects Evaluation Committee has been postponed. However, the Call for Submissions is still open and the deadline to submit has been extended.

The DEADLINE for submission of New Proposals and Progress Reports is:

Friday, April 10, 2020
(23:59:59 – Vancouver time)

Please monitor this page for any updates. Also, you must read the March 12th update below before making your submission.

UPDATED MARCH 12, 2020: To implement the recommendations from LSPEC 2019, the submission process has been changed. While the Experiments Database (Science Applications) still exists and is used by Life Sciences to issue experiment numbers, it will no longer be used to accept and review progress reports and/or new research proposals. In its place, spokespersons are to complete a new electronically fillable LSPEC Submission Form and associated templates which are to be uploaded to the LSPEC 2020 team site on Sharepoint. 

Please read the new set of instructions provided below under "Submission Process for New Research Proposals and Progress Reports" to help guide you.

Submission Process for New Research Proposals and Progress Reports

The Life Sciences Projects Evaluation Committee (LSPEC) reviews all new research proposals and the progress of ongoing experiments (projects) which are presented at a two-day meeting held once a year at TRIUMF. The committee advises TRIUMF’s management on the feasibility of each experiment, their priority within the Division, and the allocation of resources.

To submit your experiment for evaluation, follow the set of instructions as laid out below. You are either submitting a “New Research Proposal” or a “Progress Report” for an existing experiment. Submit only one submission form, detailed statement, and PowerPoint presentation per experiment.

Step 1: Request an Experiment Number (applies only to New Research Proposals)

  • Request an L number from lifesciences@triumf.ca.
  • Include in your email the following:
    • The name(s) and email(s) of the Spokesperson(s).
    • The title of your experiment.

If you are a new experimenter to TRIUMF you will need to sign up. To do so, please contact the Life Sciences Division’s office at lifesciences@triumf.ca and request a TRIUMF Login and provide the name of your TRIUMF contact person. We will complete an online visitor form for you. Next, you will receive an email from mis@triumf.ca that will have your username for your TRIUMF identity (TRIUMF Login) and a link to a form that will need to be completed. Please note that you will be granted Electronic Access Only. Your main point of contact will be either your supervisor, collaborator, or the Life Sciences Administrative Assistant, Gloria Botelho.

Step 2: Request Access to LSPEC 2020 on SharePoint 

  • If you have not already received an email confirming your membership, then send an email to lifesciences@triumf.ca with the subject line: LSPEC 2020 Membership Request.

SharePoint is a web-based collaborative platform that integrates with Microsoft Office. It is a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Chrome, or Firefox. 

Life Sciences has created a Sharepoint team site titled "LSPEC 2020." In it, each experiment is assigned a folder. Spokespersons are responsible for uploading their submission form and associated documents to their experiment's assigned folder.

If you do not have SharePoint, please send an email to the Life Sciences Administrative Assistant, Gloria Botelho, to make alternate arrangements.

Step 3: Complete the LSPEC Submission Form

  • Download the LSPEC Submission Form
  • Complete the the form in its entirety.
  • Save it as a Word file.
  • Upload it to the folder with your experiment name and number in LSPEC 2020 on SharePoint. 

You are responsible for uploading your submission form and associated documents.

This form does not allow you to check spelling and grammar, so review it before you submit it.

Step 4: Templates

There are two types of Detailed Statements from which to choose: "New Research Proposals" for experiments that have not been reviewed by the Committee and "Progress Reports" for renewing or providing an update on an experiment (this includes experiments that were active last year, but are either inactive or closed this year). You only need to submit one Detailed Statement per experiment. Ensure that you have selected the correct one. 

Important Information:

Only spokespersons will be able to submit and edit submission forms, progress reports, new proposals and any other documents they upload to their experiment's folder on SharePoint. Spokepspersons will be able to edit their documents until the deadline. After that, they will only be able to view them. 

The Spokesperson or another member of the experiment team will have to make a presentation to LSPEC using the PowerPoint template provided above. Presentations are ~15 to 20 minutes long.  You will be assigned a time. The slides for your presentation will need to be submitted to the Life Sciences Division ideally 48 hours before the meeting starts.

Please note that access to LSPEC 2020 will close for submissions on March 31st, 2020 April 10th, 2020 at 23:59:59. PowerPoint presentations submitted after that time, can be emailed to lifesciences@triumf.ca.

Forms & Templates 

Documents for the Life Sciences Projects Evaluation Committee (LSPEC) that are to be uploaded to the SharePoint team site LSPEC 2020 are available below. 

LSPEC Submission Form 

New Research Proposals - Detailed Statement 

Progress Reports - Detailed Statement

Slide Deck Template (TRIUMF)

More Information

For information regarding individual meetings, please see the call for submissions at this webpage.


Page maintained by Gloria Botelho
 Updated: March 11, 2020