The TRIUMF Office of Research Services (ORS) provides administrative support for researchers to attract and manage their funding, and to formalize their collaborations.
The ORS will assist you with reviewing grant proposals, obtaining institutional signatures on grant applications, setting up and reviewing research agreements or contracts, transferring research funds to collaborators at other institutions, obtaining approvals for animal studies and more.
Contact the ORS if you need assistance with any of the following:
Major Grant/Award Deadlines:
*contact the ORS to confirm student eligibility
Grant Submission Process
For most funding opportunities, NOI/LOI (PDF format) and full application should be reviewed by ORS prior to submission. Please send your draft to ORS email@example.com and RGO (Petr Navratil) firstname.lastname@example.org by the internal deadline and submitted to the funding agency through the relevant online portal by the agency deadline. The time between the internal deadline and the agency deadline can be used to incorporate feedback and make other minor changes to the NOI/LOI and full application.
If the internal deadline does not list on the ORS webpage or communicated via email, it is 2 weeks prior to the agency deadline.)If the funding program you're applying to requires the RGO to forward your submission to the funding agency (e.g. NSERC DG/SAP Full Application Stage, NFRF NOI and Full Application Stage), then the documents should still be submitted via email in PDF form by the internal deadline, and also submitted to the RGO via the online portal 48 hrs in advance of the agency deadline to ensure it is approved and forwarded to the agency to ensure timely submission to the funding agency.
For CFI or JELF Proposals
Large projects are required to submit a Project Initiation Sheet for gate review. More information is available from Project Management at TRIUMF.
Grant Proposal Development
For resources on incorporating Equity, Diversity and Inclusion in your research programs and proposals, as well as other grant writing tips, please click here.
Obtain a TRIUMF Signature:
For grant submission:
A signature on a grant application is legally binding and confirms the signatory's agreement and consent to a number of explicit and implied responsibilities that vary with their role at TRIUMF. See Meaning of Signatures in Grant Submissions.
NOTE: For any application with TRIUMF personnel as a lead or co-applicant, at the full application stage, a TRIUMF Research Project Summary Form, signed by the relevant Division Director, has to be submitted to TRIUMF's RGO for internal review by the respective internal deadlines. For co-applicants who are adjuncts at universities, please ensure that you request for your university's approval of your participation on the application by having the university's RGO or equivalent send an email to TRIUMF RGO.
The ORS can assist you with reviewing and obtaining TRIUMF's signature on agreements such as:
Please contact the ORS if you receive an agreement for signature, or to request that we draft an agreement. To limit risks to TRIUMF, and to ensure compliance with TRIUMF's obligations towards the NRC, other funding agencies, etc., we must review all agreements before obtaining an authorized signature. For additional information, see "signing Authority Policy" below.
Meet Compliance Requirements:
Why is this important?
As a recipient of research funding from various sponsors as well as the Contribution Agreement from the NRC, TRIUMF is required to ensure that all research and sponsored funding is used in accordance with sponsors' guidelines, including all legal (e.g. intellectual property), regulatory, and ethical requirements. This compliance is essential for TRIUMF to maintain its eligibility to hold and apply for research and sponsor funds, and is made possible only by the continued cooperation of our grant holders.
Relevant TRIUMF Policies
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