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COVID-19 - Latest Directorate updates

Latest Directorate updates

Site-wide email update, October 6 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues,  

Just a reminder for this week’s Virtual Town Hall, which will take place on Wednesday, October 7th from 2:30 PM – 3:30 PM. 

This week’s discussion will be focused on ARIEL, with Reiner Kruecken speaking about the exciting science that’s to come.  

Also, in anticipation of the lively discussion that always accompanies these events, I would like to remind everyone that Town Halls are intended to be a venue for respectful discussion and dialogue. I ask that in the spirit of transparent and open communication – and in line with our values of accountability and inclusion – we refrain from anonymous commentary in the chat. 

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662?pwd=TlVNdXFSZ0ZaSzNhdHo1ZEJDL2grdz09; Meeting ID: 66749857662) or telephone (778-907-2071; enter 667-498-57662, and press # twice). If prompted for a passcode, enter 159024. 

I look forward to seeing you all tomorrow. 

Sincerely,

Jonathan Bagger
Director 


Site-wide email update, September 30 - Follow-up to last week's Town Hall

Dear Colleagues, 

Thanks to everyone for attending another Virtual Town Hall meeting last week. The next meeting will take place next week on Wednesday, October 7 at the usual time (2:30 PM – 3:30 PM). 

In the meantime, I wanted to share a few follow-ups from last week’s discussion:   

  • TRIUMF Security and IP Principles – As I mentioned at the meeting, TRIUMF’s Board has put forward a series of principles that are guiding its approach to negotiations regarding the next Contribution Agreement. The principles capture TRIUMF’s general position regarding matters such as safety, security, and intellectual property. TRIUMF staff can view the principles on DocuShare. 
  • COVID-19 Operational Update – The COVID-19 Resources webpage has been updated with TRIUMF’s current Operational Plan. Please review the statement at the top of the page, and raise any questions with the COVID-19 Task Force (covid19taskforce@triumf.ca
  • COVID-19 Pulse Survey – At the last Town Hall, Ian Doyle provided a summary of the results from our recent COVID-19 Pulse Survey. His slides are available on DocuShare. I would like to thank everyone who participated. We will use insights from the survey to guide our continuing response to the pandemic. 

Finally, a reminder that Friday is the deadline to volunteer for the Project RISE: Inclusive Innovation Workshop. This 3.5 hour virtual workshop is an opportunity to build leadership skills to create positive cultural change in our community. If you are interested in learning how to foster an inclusive environment in your team, consider registering at http://projectrise.ca/triumf/. Detailed information about the project can be found at the registration link. 

I wish everyone a safe and productive week.

Sincerely,

Jonathan Bagger
Director 


Site-wide email update, September 22 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues,

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time:2:30 PM – 3:30 PM
We’ll discuss the results of the Pulse Survey, an update on the Contribution Agreement, IAMI progress, and a review of return to site protocols. As always, I will leave time for questions at the end – I appreciated the many questions brought forward during our last Town Hall and I encourage you to continue to share your thoughts during these meetings.
You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice). If prompted for a passcode, enter 159024.
I look forward to seeing you all tomorrow.
Sincerely, 
Jonathan Bagger
Director

Site-wide email update, September 17 - Reminder - COVID-19 Return to Site Pulse Survey

Dear Colleagues --

As we begin to welcome more of our people back to the workplace, it is important that we understand your thoughts and surrounding safety and the COVID-19 pandemic. The more who complete the survey, the better the information we will have.

The survey will close on Friday September 18th at 5pm. You can access the confidential survey through the link below.

Survey link: https://ca.research.net/r/CVWPQ3G

Thank you for your help as we work through this together.

Sincerely, 

Jonathan Bagger 
Director  


Site-wide email update, September 8 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues, 

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time: 2:30 PM – 3:30 PM 

We’ll use this Town Hall as an opportunity to touch base, and to answer your questions as we look ahead to fall. I encourage you to come with questions, or you can email covid19taskforce@triumf.ca in advance and a member of the Task Force will ask the question on your behalf. 

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice). 

I look forward to seeing you all tomorrow. 

Sincerely, 

Jonathan Bagger 
Director 


Site-wide email update, September 1 - No Town Hall this week: Virtual Town Halls moving to bi-weekly schedule

Dear colleagues,

Please be advised that we will be moving to a bi-weekly schedule for our Virtual Town Halls. There will be no Town Hall this week - we will see you on September 9th at 2:30pm.

In the meantime, please contact the COVID-19 Task Force (covid19taskforce@triumf.ca) if you have any questions or concerns, or refer to our COVID-19 Resources Page

Thank you.


Site-wide email update, August 25 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues,

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time: 2:30 PM – 3:30 PM

We will discuss, among other things, an update from HR regarding the new performance system (P3).

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you all tomorrow. 

Sincerely,

Jonathan Bagger
Director 


Site-wide email update, August 6 - Taking care of each other in the time of COVID-19 

Dear Colleagues, 

As you know, we now have our first confirmed case of COVID-19 here at TRIUMF. While we are fortunate that this has been our only case to date, it likely won’t be our last. Therefore, I’d like to take this opportunity to reiterate the protocols and guidelines that we have implemented for the health and safety of our community. 

First, for the health and safety of our Operators, access to the Driver Control Room is restricted to authorized personnel only. For all relevant requests, call 7333. There is a phone conveniently located outside the Control Room, so please resist the urge to walk in – if even for a moment. Those authorized to enter must be wearing proper PPE (N95 or a half mask respirator) in order to access the area. 

Additionally, if anyone accessed the Driver Control Room over the long weekend (Saturday August 1- Monday, August 3), please contact Violeta Toma immediately. While we have done our best to ensure proper contact tracing, we want to be sure that we have identified all individuals who may have been affected. 

Second, we need to remember and practice the trio of safety measures that comprise our defense in depth strategy: hand washing, physical distancing, and face coverings. Active use of these three elements will reduce the risk of infection in our community – these are habits that will keep you and the people around you safe. 

Please maintain a 2-metre distance from your peers, wear a mask when indoors in shared spaces, and wash your hands regularly. Hand sanitizer, soap, disinfectant, and disposable masks are available; please use them throughout your day. If you haven’t already, review our Mask/Face Covering Practice Guidelines

As Dr. Bonnie Henry has been saying since the beginning of this pandemic, “Be kind, be calm, be safe.” This statement has a home within our TRIUMF Values: “We respect each other, take care of each other, and support the success of all.” I ask that we continue to care for one another as we face the reality of COVID-19 at TRIUMF. I ask that you hold yourselves and each other accountable by following the appropriate protocols and guidelines designed to keep us safe. Finally, I ask that you show kindness and compassion to your colleagues who are self-isolating for their health and yours. 

It has been nearly six months since the pandemic was declared, and fatigue and frustration are understandable; however, this confirmed case demonstrates both the importance of recommitting to the tried-and-true measures that have kept us safe thus far, and the value of our community who cares for the health and well-being of all its members.

Thank you for continuing to do your part. 

Jonathan Bagger
Director 

 


Site-wide email update, August 6 - Reminder: Complete Return to Site Orientation

Dear Colleagues,  

A reminder that you must complete the Return to Site Orientation by EOB Friday. This orientation is required of all TRIUMF staff and visitors, and if you do not complete it by Friday, your access card will be deactivated. 

You can access the Return to Site Orientation via learning.triumf.ca under “My Courses”. 

Thank you, 

Jonathan Bagger
Director


Site-wide email update, August 5 - COVID-19 Case at TRIUMF

On August 5, 2020, a TRIUMF employee, working on site, tested positive for COVID-19. 

TRIUMF has contacted all employees and visitors who may have come in contact with the individual and advised them to self-isolate. 

At this time, there is no additional risk of exposure to staff and visitors, and the areas where the individual was working have been cleaned and sanitized. 

Vancouver Coastal Health Authority has been notified; TRIUMF will take further guidance from them as required. TRIUMF staff and visitors can continue to monitor TRIUMF’s Incident Tracker for updates. Any questions or concerns can be addressed to covid19taskforce@triumf.ca. 

Jonathan Bagger 
Director 


Site-wide email update, August 5 - Virtual Town Hall - Postponed to August 12, 2020

Dear Colleagues, 

I hope you all enjoyed a restful long weekend. Given the short week, and with so many of us away on vacation, our weekly Virtual Town Hall will be postponed until next Wednesday, August 12. 

For any questions you may have planned to ask today, contact covid19taskforce@triumf.ca. 

I look forward to seeing all of you next week.  

Jonathan Bagger 
Director 


Site-wide email update, July 31 - Masks and Facial Coverings at TRIUMF

Dear Colleagues, 

At this week’s Town Hall, we announced the next steps for TRIUMF as we continue to ramp up operations. We are now entering the early stages of Phase 3 of the TRIUMF Plan, with some exceptions. Phase 3 will see an increased number of staff onsite, which means that we will be implementing new policy to ensure the health and safety of all our people.

First, a reminder that everyone needs to complete the Return to Site Orientation by end of next week in order to access the site. If you have not completed this orientation by then, your access card will be disabled. The Return to Site Orientation can be accessed via “My Courses” on the TRIUMF Learning Management System.

Second, we are introducing new policy regarding masks/face coverings at TRIUMF. Increasing evidence from infectious disease experts shows that masks or face coverings help to minimize the risk of COVID-19 transmission; therefore, effective August 4th, masks or face coverings will be mandatory in shared indoor spaces for all staff, visitors, contractors, and other personnel. This new policy serves to complement our existing health and safety protocols, such as physical distancing and hand hygiene.

Masks will be required:

  • In common areas, shared spaces, and anywhere individuals can congregate 
  • In shared offices, even if occupants can maintain a 2-metre distance 
  • Other examples include: hallways, corridors, multi-stall washrooms, photocopier areas, offices/labs with multiple workstations/cubicles 

Masks will not be required: 

  • Outdoors, while maintaining 2 metres distance 
    • Masks will be required outside if unable to observe appropriate physical distance 
  • In individual offices 
  • In the lunch room, with exceptions 
    • Appropriate hygiene and physical distancing must be observed, and lunch breaks should be scheduled to avoid overcrowding 
    • Masks may be removed for short periods of time at one’s desk in order to eat/drink. Please resume wearing your mask once you have finished, and observe proper distance and hygiene during your break 

I urge you to read the full Mask or Face Covering Practice Guidelines document and familiarize yourself with these protocols. If you have any questions, please reach out to the COVID-19 Task Force at covid19taskforce@triumf.ca

Finally, I want to remind you of a key part of our TRIUMF Values: we respect each other, take care of each other, and support the success of all. The health and safety of our community to date is a product of the care and consideration each of you demonstrate when you wear a mask, maintain safe distance, and keep your hands and workstation clean. Thank you for doing your part, and I hope you will continue to do so as we take this next step forward. 

Jonathan Bagger 
Director 


Site-wide email update, July 31 - Emancipation Day in Canada

Dear Colleagues, 

Amidst continued conversations about equity, diversity, and inclusion at TRIUMF, and in society more generally, I wanted to take time before the long weekend to acknowledge an important moment in Canadian history. Saturday, August 1st marks 187 years since the Slavery Abolition Act 1833, which abolished slavery throughout the British Empire and came into effect the following year in Canada.

As Canadians, we are not immune to the history of slavery. While August first is not officially recognized as Emancipation Day outside of Ontario, this Saturday is an opportunity for all of us to listen, read, and reflect – the resources generated from our Community Forum last month are an excellent starting point.

To those resources I would like to add the last communication from US Congressman John Lewis, who died earlier this month, and who fought against racial injustice for most of his 80 years.  Congressman Lewis was a passionate advocate for and practitioner of peaceful protest, especially in support of Black lives.  I would also like to draw your attention to President Obama’s powerful eulogy for him, delivered yesterday at the Ebenezer Baptist Church in Atlanta, hallowed ground for the US civil rights movement.

In our local Vancouver community, a peaceful protest will be taking place at the Olympic Cauldron on August 1st to mark Canada’s Emancipation Day. It is being hosted by Black Vancouver to both celebrate Black culture and call for systemic change in our society.

If you are planning to attend on Saturday, remember to take proper measures to ensure your health and safety: wear a mask, maintain physical distance when possible, and keep your hands clean. Changes in your health status should be immediately reported to your supervisor, as per our current protocols. Please be sure to consult with your supervisor if Saturday is a workday for you.

I also want to remind you that marching is not the only way to show your support. If you feel uncomfortable about participating due to COVID-19 concerns, consider donating to a local organization such as Hogan’s Alley Society, whose work sheds light on Black history in our city and throughout our province.

In any case, enjoy the long weekend!
 

Jonathan Bagger, 
Director 

 


Site-wide email update, July 29 - TOWN HALL DELAY - 2:50 PM start

Hello, 

Please be advised that due to technical difficulties, the Town Hall will be pushed back to a 2:50pm start. 

Thank you for your patience.


Site-wide email update, July 28 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)  

Dear Colleagues, 

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time: 2:30 PM – 3:30 PM.  

We will discuss our return to site, our new Enterprise Resource Planning solution, and TRIUMF’s contribution to the MVM ventilator project. 

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice). 

I look forward to seeing you all tomorrow. 

Sincerely,   

Jonathan Bagger
Director  


Site-wide email update, July 21 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues,

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time: 2:30 PM – 3:30 PM.

We will discuss, among other things, the $25M infrastructure initiative that was funded as part of our Five-Year Plan.

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you all tomorrow.

Sincerely,

Jonathan Bagger 

Director



Site-wide email update, July 14 - Reminder – Virtual Town Hall Tomorrow (2:30-3:30)

Dear Colleagues,

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at the regular time: 2:30 PM – 3:30 PM. 

We will discuss engineering at TRIUMF, our return to site, and receive an update from IS&T on the new telephone system.

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you all tomorrow.

Sincerely,

Jonathan Bagger

Director 


Site-wide email update, July 7 - Virtual Town Hall Tomorrow

Dear Colleagues,

Just a quick message to remind you that tomorrow’s Virtual Town Hall will take place at a new time: 3:30 PM – 4:30 PM

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you all tomorrow.

Sincerely,

 

Jonathan Bagger

Director 


Site-wide email update, July 3 - Next Virtual Town Hall (New Time)

Dear Colleagues,

Just a quick message to inform you that next week’s Virtual Town Hall will take place on Wednesday, July 8 from 3:30 PM – 4:30 PM. Please take note of this revised start time in your calendars.

You can join the meeting using the regular credentials: (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you all next week.

Sincerely,

 

Jonathan Bagger

Director 


Site-wide email update, June 30 - Happy Canada Day!

Dear Colleagues,

On the eve of Canada’s 153rd Birthday, I would like to wish everyone a safe and restful Canada Day.

As we enter July, BC continues to ease restrictions and restart the economy in a safe and orderly manner.  TRIUMF is following the Province’s lead.  We are continuing to ramp up activity at the laboratory, while still maintaining physical distancing across the site. With strong compliance and good progress to date, we are transitioning towards Phase 3 of the TRIUMF Operating Plan.  This next phase will see the number of people on the campus increase, but not exceed the thresholds being set by the authorities.  Specific decisions on who should return to site will continue to be determined at the divisional level in light of operational requirements.

As we move forward, our focus remains on ensuring the health and safety of our community – and I thank everyone for doing their part!

Happy Canada Day!

Sincerely,

Jonathan Bagger

Director


Site-wide email update, June 23 - Town Hall Reminder

Dear Colleagues,

I invite everyone to join me tomorrow (Wednesday, June 24) for another Virtual Town Hall from 2:30 PM to 3:30 PM. This week’s meeting will focus on our Return to Site activities.  

You can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you tomorrow.

Sincerely,

Jonathan Bagger

Director 


Site-wide email update, June 16 - Update and Town Hall Reminder

Dear Colleagues,

I would like to thank everyone for doing their part to ensure a safe return to site; compliance with site access rules has been strong and I thank everyone for following our protocols.  

To this end, I would like to remind you that you should not come to TRIUMF if you are ill, and that all workers, whether on site or remote, must report any change in their health to their supervisor. Collecting this information plays an important role in safeguarding the health of our community.

Finally, I invite everyone to join me tomorrow (Wednesday, June 17) for another Virtual Town Hall from 2:30 PM to 3:30 PM.

You can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you tomorrow.

Sincerely,

Jonathan Bagger

Director 



Site-wide email update, June 12 - Discontinuing use of the Occupancy Tracking Form

Dear Colleagues, 

Effective today, June 12, 2020, TRIUMF is discontinuing use of the Occupancy Tracking Form.

After a review of the data being captured and monitored as part of the Return to Site activities, it has been determined that the combination of divisional planning, access card site entry data and a high rate of compliance has proven sufficient to keep the occupancy rates at or below the target levels. 

Moving forward, we ask that everyone continue to follow the guidance of their supervisors and not access the site unless cleared by their division. Should there be further changes to site access protocol, they will be communicated to the community.

We thank everyone for their continued patience and cooperation as we navigate the Return to Site and the Research Ramp-Up together.

Sincerely,

Anne Louise Aboud

Deputy Director, Operations

 

Reiner Kruecken

Deputy Director, Research


Site-wide email update, June 8 - Special Town Hall

Dear Colleagues,

Thank you to the many members of the TRUMF community who followed up with me after last week’s Town Hall.  From the comments I received, it is clear that many of us are deeply touched by the death of George Floyd and by the global outpouring of people demanding justice.

In recognition of the events taking place across Canada on Wednesday, we will devote most of this week’s Town Hall to the topic of racism and discrimination.  I invite you to join me, Ania Kwiatkowski, members of the TRIUMF Equity, Diversity, and Inclusion Committee, and colleagues from across TRIUMF to a community forum where we can talk openly and honestly about this important issue. More information on this session was just released via a TRIUMF Community Announcement.

Date: 2:30 PM, Wednesday, June 10, 2020

Join by computer: https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662

Join by telephone: 778-907-2071, enter 667-498-57662, and press # twice

Should any TRIUMF employee choose to demonstrate their support in any of the events taking place in the coming days, please contact your supervisor and request leave, preferably using a vacation day. 

I look forward to seeing you on Wednesday 

Sincerely, 

  

Jonathan Bagger

Director


Site-wide email update, June 5 - Return to Site Update & Occupancy Tracking Form

Dear Colleagues,

Thank you for making the first week of the “return to site” a success. By and large, the transition has gone smoothly for most groups, and I appreciate everyone’s patience as we work to iron out some of the bumps along the way.

One area for improvement is the consistent and accurate completion of the Occupancy Tracking Form.

As you all know, TRIUMF is requiring all staff and visitors to fill out this form each day they are on site. This exercise is distinct from the division-level planning work underway. The purpose of the Form is to assist us in monitoring staff density across the lab so we can ensure that adequate distancing is in place. This data will also help OHS and health authorities with contract tracing in the event that someone on site becomes ill with COVID-19.

We are asking everyone to complete the Form shortly before or after arriving on site. It can be done quickly and easily using either a computer or smart phone using the QR code below.

Moving forward, we hope to make this process even simpler, so please continue to provide feedback.  In the meantime, thank you for helping us keep TRIUMF healthy.

Have a safe and enjoyable weekend!

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, June 2 - Important Updates

Dear Colleagues,

With the TRIUMF’s Return to Site now officially underway, I would like to provide a few more important updates as the process continues to unfold. Please see each of the bullets below for key updates:

  • Operational Plan: As you know, TRIUMF is gradually allowing non-essential activities and projects to take place on site. As noted in my last message, this process will be phased in over time. Today, I am pleased to share more details regarding how the ramp up will take place.

Accessible via the Operational Plan is a chart that describes the three projected phases of ramp up that are expected to occur over the next several months. The plan will change as the situation evolves.

  • Site Access: As noted in Friday’s message, on-site access is currently limited to essential staff and those with authorization from their divisions. For now, only those with approval should be working on site; all others should continue to work from home until receiving specific direction to return.

It is expected that everyone accessing the TRIUMF site follow the various protocols and procedures that have been implemented and communicated over the course the pandemic. Everyone must abide by the signage posted across the site. Additional information can also be found on the TRIUMF COVID-19 web page, as well as in the recently implemented “Return to Site Orientation” (via “My Courses” on the TRIUMF Learning Management System (https://learning.triumf.ca)). 

IMPORTANT NEW REQUIREMENT: With the move to increased activity on site, TRIUMF is implementing a new online Occupancy Tracking Form to help manage the increased number of people. To that end, we are requiring all staff to complete the web form each day they are at the laboratory. This form should be completed before arriving at work. This process will help us better manage occupancy limits across our various buildings. It will also assist with contact tracing should someone test positive for COVID-19.

  • Visitors: All authorized visitors and contractors must have the Occupancy Tracking Form completed by their TRIUMF contact prior to accessing the site. In addition, all external parties must complete the TRIUMF COVID-19 Screening Questionnaire. Please note that this document was revised on May 31, now requiring personal contact details. Please be sure to use the latest version going forward.
  • Town Hall: Please join me tomorrow (Wednesday, June 3) for the next Virtual Town Hall from 2:30 PM to 3:30 PM. At this meeting, I invite questions and discussion about TRIUMF’s Return to Site and Research Ramp-Up planning efforts.

You can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to speaking to everyone tomorrow.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 28 - Update on TRIUMF Operations: Return to Site Plan

Dear Colleagues,

In accordance with guidance from health authorities, TRIUMF will – effective June 1, 2020 – begin a gradual ramp-up of activity on site. This process will begin slowly, with activity increasing in phases as the COVID-19 situation evolves. As has been TRIUMF’s approach since the beginning of the pandemic, the focus remains on ensuring the health and safety of our people. It is everyone’s responsibility to follow site guidelines to help keep us all safe; it is critical that we live the TRIUMF values of Safety and Accountability as we navigate the path ahead.

The first phase of our “Return to Site” will see the numbers of people on the TRIUMF campus remain low, with the specific staffing decisions being driven by operational priorities and a controlled ramp-up of on-site research activities. Only essential staff and those approved by their Divisions will resume on-site work; everyone else will continue to work from home until receiving specific direction to return. The total number of staff onsite will be based on operational needs and guidance from government and health authorities.

To ensure the health and safety of all, everyone returning to site must abide by the directions provided by their supervisors, as physical distancing may require access limitations for particular areas. If you have any questions about your individual circumstances with respect to Return to Site, please contact your ALD.

Other important considerations as TRIUMF enters into this next phase of operations include:

  • Health Monitoring: Should you experiencing any COVID-like symptoms e.g. fever, shortness of breath, or coughing, please advise your supervisor and stay home. DO NOT COME TO TRIUMF. Please continue to follow the guidance outlined in the TRIUMF COVID-19 Response Plan.
  • Training: Everyone accessing the TRIUMF site will be required to complete a new orientation to familiarize themselves with new practices and protocols implemented  during the pandemic. The course can be accessed via “My Courses” on the TRIUMF Learning Management System (https://learning.triumf.ca) and must be completed by June 8 OR the date you are expected to come on site, whichever is later.
  • Hygiene: We ask all employees to remain vigilant with regards to hygiene. Hand sanitizing stations have been installed at all main site entry points, i.e. MOB, Badge Room and Stores, and we are mandating all employees to clean their hands prior to entering the site. Furthermore, hand sanitizer and disinfectant spray bottles have been distributed across our site. We ask all employees occupying shared workstations to clean their spaces before and after use. Please contact Terry Sanghera at x6231 for additional supplies. We are also encouraging everyone to wear a facial covering while moving through common or shared spaces at TRIUMF to protect your colleagues.
  • Signage: New signage has been posted across the site covering a range of topics, including room occupancy limits, physical distancing reminders, and instructions for handwashing and the disinfection of workspaces. Please pay particular attention to physical distancing in confined space (such as the Badge Room) and observe and comply with all posted instructions. If you have any questions, please contact Adrian Lee, Director of Facilities, at x7640.
  • Meeting Rooms & Public Areas: All meetings should continue to be conducted via telephone or videoconference. At this time, all TRIUMF meeting rooms are closed. We will revisit this decision once we are able to assess the impact of more staff on site. Similarly, the TRIUMF cafeteria will remain closed, with the occupancy of the space limited; other lunchrooms and other public and semi-public spaces will also have significantly reduced capacity. For the safety of all on site, please respect the posted occupancy limits in all spaces.
  • Communication: Given the dynamic nature of the pandemic, it is important for everyone to remain up to date with the latest site-wide communications. Please continue to review the sitewide messages, attend the weekly Virtual Town Hall meetings, and regularly check the TRIUMF COVID-19 webpage (https://www.triumf.ca/COVID-19%20RESOURCES) for important updates.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 26 - Reminder: Town Hall Tomorrow

Dear Colleagues,

Please join me tomorrow (Wednesday, May 27) for another Virtual All-Hands from 2:30 PM to 3:30 PM. At this meeting, I will discuss plans for our return to site.

You can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing everyone tomorrow.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 19 - Reminder: Town Hall Tomorrow

Dear Colleagues,

I hope everyone had an enjoyable and safe long weekend.

A quick reminder about tomorrow’s (Wednesday, May 20) for another Virtual All-Hands from 2:30 PM to 3:30 PM. During my report, Anne Louise Aboud will speak about the work of the Return to Site committee that she chairs.

As per usual, you can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you tomorrow.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 15 - Updates and Best Wishes for the Weekend

Dear Colleagues,

As we head into a long weekend, I would like to touch base and provide a few updates:

Victoria Day (May 18): The laboratory will be closed for the Victoria Day on Monday, May 18. I hope that everyone finds a way to relax, connect with family and community, and reflect on all that we have accomplished since this crisis began. Please don't forget about public health guidelines, though. I'd like us all to be safe and healthy a week from now!

New Hours for Stores: Stores has updated their hours, effective this week. The new hours are Monday-Friday, 7:00AM-1:00PM, with reduced staff levels on Tuesday and Thursday. For more information or inquiries, please visit the Logistics website.

Security: UBC has reported an increase in petty crime on campus, so we ask all staff to remain vigilant. Please note:

  • The TRIUMF Safe Walk program is available from 10:30pm until 6:00am.
  • Valuables and electronics are tempting targets, so occupants of ground-floor offices should not leave anything of value in view of exterior windows. Please close blinds and lock windows when you leave for the day. If you notice anything amiss, please notify jimh@triumf.ca.
  • If you witness an unfamiliar person inquiring about TRIUMF staff or the facility, please notify the Driver Control Room (7333). Report any strange activity; sometimes noticing small details can go a long way towards preventing theft.  

Parking: Monthly parking pass fees will be reimbursed for the months of April and May, with reimbursements expected in June. Also, UBC has reinstated campus parking fees, effective May 4. The daily parking fee at TRIUMF remains $6/day.

BCCDC Survey: Finally, to help guide the next phase of our province’s response to the COVID-19 pandemic, the BC Centre for Disease Control (BCCDC) has released a COVID-19 Survey. The survey assesses the public’s experiences, and also allows individuals to identify their interest in participating in serology testing, as well as other programs to help prepare for future waves of the illness. I encourage you to support our public health colleagues by responding to and sharing this survey as you see fit. 

Thank you all for continuing to do your part, and I wish everyone a great weekend!

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 11 - Reminder: Town Hall

Dear Colleagues,

I invite everyone to join me for tomorrow’s (Wednesday, May 13) for another Virtual All-Hands from 2:30 PM to 3:30 PM. This week’s meeting will provide some updates on TRIUMF’s early planning for return to site this spring and summer.

As per usual, you can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I look forward to seeing you tomorrow.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 5 - Reminder: Town Hall

Dear Colleagues,

I invite everyone to join me for tomorrow’s (Wednesday, May 6) for another Virtual All-Hands from 2:30 PM to 3:30 PM. This week’s meeting will provide a debrief on some of the result from the recent COVID-19 check-in survey, as well as an update on this year’s PPR process.

As per usual, you can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

Finally, I would like acknowledge an important milestone for the MVM ventilator project. The U.S Food and Drug Administration has just granted an Emergency Use Authorization for production in the United States. Congratulations the TRIUMF team that has been hard at work on this project for many weeks, and I encourage everyone to read the international and Canadian statements on this important achievement. 

I look forward to seeing you all tomorrow.

Sincerely,

 

Jonathan Bagger

Director


Site-wide email update, May 1 - Essential Infrastructure Projects

Dear Colleagues,

Now that we are coming out of shutdown and resuming main cyclotron operations for isotope production, we are in position to consider other essential activities in support of our mission.  This is not a resumption of regular operations, but rather an opportunity to advance a limited number of high-priority projects and tasks related to the maintenance, repair, and construction of our essential infrastructure.  

At this point we do not know when regular operations will resume. Our on-site research activities are still curtailed, as they are at UBC. We appreciate that the situation continues to cause hardship, but we must follow public health guidelines for the greater good of all. Nevertheless, we are starting to discuss how best to ramp up research activities once they are permitted again. In any case, improving our essential infrastructure will allow us to hit the ground running when normal operations begin.

All essential infrastructure projects and tasks must be approved by an ALD, a Deputy Director, and the Director. They must meet strict criteria in that the projects must be high priority, can be carried out while maintaining appropriate distance, and involve only a few people so that the overall site density remains low. Occupational Health and Safety stands ready to assist in ensuring that proper precautions are followed.

Proponents can request permission to proceed by submitting an Essential Infrastructure Exemption Sheet (https://www.triumf.ca/sites/default/files/Essential%20Infrastructure%20Exemption_fillable.pdf), to the Directorate through their ALDs. As items are completed, more can begin, so long as they are approved and keep the overall site density within limits.

In support of these activities, and in light of the growing ARIEL backlog, the Machine Shop will resume at 50% operations, assuming face coverings are used and appropriate distancing can be maintained.

All work on site must meet the guidelines of the provincial health authorities, whose guidance is subject to change on short notice.

Sincerely,

  

Jonathan A. Bagger

Director


Site-wide email update, April 30 - Face Coverings

Dear Colleagues,

Effective Monday, May 4, in light of evolving federal and provincial guidelines, I am requesting that staff, contractors, and other essential personnel wear a face covering while on campus.  The covering can be a paper or cloth mask or even a bandana.  

Note that this face covering is not personal protective equipment (PPE).  Rather, it will serve – along with hand washing, sanitization, and physical distancing – as an additional layer of protection in our community's defense-in-depth against the coronavirus.  The face covering will help protect others at the lab in case you are infected, whether or not you show symptoms.  

You do not need to wear the covering in a personal space, like an individual office.  However, I ask that you wear it everywhere else indoors, including shared offices and workplaces, as well as other public spaces across the lab.  If we each do this small act, we can help everyone stay safe.

PPE is reserved for applications that require such equipment, as well as for situations in which physical distancing is difficult or impossible to maintain.  Please contact Occupational Health and Safety for any questions relating to PPE.  Further information on the proper use of face coverings will be available on the TRIUMF COVID-19 site soon.

Provincial and federal guidelines will continue to change according to the external situation.  At this point, use of a face covering is voluntary.  However, I hope that you will join me in showing this respect to our colleagues during this difficult time.

Sincerely,

 

Jonathan A. Bagger

Director


Site-wide email update, April 27 - Important Reminders

Dear Colleagues,

Just a reminder that this week’s Virtual All-Hands will be held on Thursday, April 30 from 3:30 PM to 4:30 PM. This week’s meeting will begin with discussion about re-opening the laboratory, and what might be expected in the weeks to come. In addition, I also hope to welcome another set of guest speakers to the meeting, this time to provide an update on the MVM ventilator project.

You can join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

I would also like to remind you that the COVID-19 Check-in Survey (https://ca.research.net/r/9BBFRNJ) closes on Friday. This survey is open to the entire community, and if you haven’t yet participated, I ask that you take a few minutes to do so.  

I look forward to seeing you all on Thursday.

Sincerely,

 

Jonathan Bagger
Director


Site-wide email update, April 25 - Important Updates

Dear Colleagues,

With another week coming to a close, I'd like to touch base and provide a few updates.

First, thank you for continuing to make the weekly Virtual Town Halls such a success.  Week after week, we’ve had turnouts of approximately 250 people, and the regular opportunity to connect with our community is a bright spot for many across the lab.  As I mentioned last week, the next Town Hall will take place at a different day and time: Thursday, April 30 from 3:30 PM to 4:30 PM. Please join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

Second, please fill out the COVID-19 Check-in Survey (https://ca.research.net/r/9BBFRNJ) that was circulated yesterday and will remain up until Friday, May 1st.  Already, the rate of response has been impressive, but we’re looking to gather as much feedback as possible to determine how to best support our community during these challenging times.

Third, I'd like to say thank you once more to everyone at TRIUMF during this time.  We are all doing our best to manage the situation we find ourselves in, and your efforts to keep TRIUMF running are noticed and appreciated. 

As we move into the weekend, I encourage you to pay that gratitude forward and let someone in your life know that you are thankful for their contributions.  It doesn't take much to make a difference - you can use the existing TRIUMF thank-you template (https://www.triumf.ca/sites/default/files/Thank%20you-banner-Social-02.png), or you can send a simple email or make a quick phone call.

Finally, for those who are missing being on site, I’m excited to say you can visit TRIUMF from the comfort of home!  As part of an effort to move towards digital outreach, Communications has created a playlist of 360 videos that I encourage you – and your friends and family – to check out on a mobile phone, tablet, or computer via this link: https://www.youtube.com/playlist?list=PLnbu4bFjCof2-wVD44KvThzvzZLVTOijO  

Enjoy exploring – and watch for future content on the lab’s various social media channels.  Don't forget to post a picture of your pet on the Teams site.

Have a great weekend!

Sincerely,


Jonathan Bagger
Director


Site-wide email update, April 21 - Important Reminders

Dear Colleagues,

I hope everyone has had a good start to the week.

I’d like to remind everyone about the next Virtual Town Hall, which will take place tomorrow, Wednesday, April 22, from 2:30-3:30 PM.

This meeting will take a bit of a different direction, as I would like to use some of the time to have others around the lab report on some recent developments.

To be a part of the discussion, please join the meeting by either computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).

Furthermore, as a follow up to some of my recent messages around the importance of communication, I’d like to reiterate the expectation that all staff communicate changes in their health status with their supervisors.

As noted on the COVID-19 Human Resources Protocol webpage (https://www.triumf.ca/node/36017/#ill) and stated in the accompanying guidelines (Document-180896), it is important that TRIUMF maintain a clear view of the health of our community. If you think you may need to self-isolate, begin to show symptoms of illness, or experience any other change in your health as a result of the pandemic, you must communicate this with your supervisor and ensure the information is passed along to HR via the confidential yourhealth@triumf.ca email box.

I appreciate your cooperation on this and all other efforts to keep us all healthy.

See you all tomorrow!

Sincerely,


Jonathan Bagger
Director


Site-wide email update, April 17 - Important Updates

Dear Colleagues, 

As we close the page on a shortened week, I wanted to touch base with you and provide a quick update as we enter the weekend.

As many of you have likely heard, BC is continuing to see a flattening of the curve, and while there are reports that restrictions may begin to ease over the next month, the process is expected to be slow and deliberate. I know that with the positive news and good weather it is tempting to let down our guard; however, it is more important than ever – with the effects of physical distancing showing promise – that everyone follow the guidance and direction of public health officials.  Remember, it is not only you that you are keeping safe, but your friends, family, and colleagues as well.

I am so proud of the TRIUMF community for its continued commitment to combat the pandemic. From those working on site to those working remotely, we are all doing our part to keep our lab going and our community healthy. Take a moment to thank someone for their efforts – either for TRIUMF or for the broader community – whether it be checking groceries, delivering a package, or driving a bus.  You’ll feel better, and so will they.

Along the same lines, I would also like to remind you of the importance of caring for your mental wellbeing. I encourage you to reach out to one another – colleagues, supervisors, and employees – faculty, postdocs, and students – to make sure that everyone is OK and has the support they need. It has been heartening to see all the offers of help, links to resources, and even funny videos being posted on the 'Positive' channel of TRIUMF's Community Discussion Board, and it only reaffirms my belief that we’ll emerge from this challenge stronger and more united than we entered it.

And now on to a few quick updates:

  • Town Hall: As already announced, the next Virtual Town Hall will take place on Wednesday, April 22 from 2:30-3:30 PM; it can be accessed via computer (https://ca01web.zoom.us/j/66749857662; Meeting ID: 66749857662) or telephone (778-907-2071, enter 667-498-57662, and press # twice).
  • Black holes: If you are looking to take a break from Netflix tomorrow evening, I suggest you check out a free public lecture by Dr. Sheperd Doeleman, entitled “Seeing the Unseeable: Capturing an Image of a Black Hole,” hosted by the American Physical Society. Accessible through the link below, the talk will cover results from the Event Horizon Telescope, a major international collaboration that includes significant Canadian involvement.

As we enter what promises to be another beautiful weekend, please continue to heed the advice of our provincial public health officials.  Together, we have flattened the curve, but it could easily snap right back.  In the words of Bonnie Henry, “be kind, be calm, be safe.”

Sincerely,

  

Jonathan Bagger

Director

See https://april.aps.org/program/seeing-the-unseeable-capturing-an-image-of-a-black-hole/?utm_source=am for more information.   


Site-wide email update, April 14 - Next Town Hall & Updates

Dear Colleagues,

I hope everyone had a relaxing long weekend and had an opportunity to enjoy the beautiful weather.

Beginning tomorrow (April 15), my Virtual Town Hall meetings will take place weekly on Wednesdays from 2:30 – 3:30 PM. Until further notice, all future Town Halls will be accessed using the following details:

To connect via computer - https://ca01web.zoom.us/j/66749857662 (Meeting ID: 66749857662)

To join by telephone - (778) 907-2071 enter 667-498-57662 and press # twice

In the meantime, I invite everyone to take a look at some of the important medical work being done by TRIUMF during this pandemic, summarized here on the website: https://www.triumf.ca/current-events/triumf-community-rallies-response-c...

I look forward to seeing everyone soon!

Sincerely,


Jonathan Bagger
Director


Site-wide email update, April 9, 2020 - Long Weekend:

Dear Colleagues,

Thank you for participating in another Virtual Town Hall.  It was great to see you again, with many of you Zooming in from ever-more-exotic locales.  The meetings are proving to be very well attended; I hope you’ll continue to join me in the weeks to come as we move to a new time on Wednesdays from 2:30-3:30 PM. The link for the next meeting will be shared early next week.

In the lead-up to the long Easter weekend, I’d like to again thank you again for your patience, resilience and hard work over the last several weeks.  We’re facing a reality that was unfathomable just a few months ago, but through it all we have managed to hold true to ourselves, to each other, and to the broader community.  Our success reflects TRIUMF’s strong culture and values; it reminds me once more why I am proud to work with you, each and every day.

As we embark on this holiday break, I ask that you continue to do you part to maintain physical distancing as much as possible.  In the words of BC Health Minister Adrian Dix, “Let’s bend the curve, not bend the rules.” 

I wish everyone a safe long weekend.

Sincerely,

Jonathan Bagger

Director


Site-wide email update, April 6, 2020 - Important Updates:

Dear Colleagues,

I’d like to begin this week with several quick but important updates.

  • TRIUMF Operations: We have updated TRIUMF’s operational status on the COVID-19 Employee Resources website, including the news that all non-essential onsite research activities have been curtailed until at least April 30. For more information see this link: https://www.triumf.ca/node/35969/
  • New Health and HR Protocols: We have released new procedures related to reporting and responding to confirmed and suspected COVID-19 cases. These materials can be found on the COVID-19 Employee Resources website under Health and Safety and under Human Resources. I ask all staff to review the TRIUMF COVID-19 Response Plan (Document-180787). In addition, it is mandatory that all supervisors understand and work in accordance with the COVID-19 Absence, Sick Leave & Return to Work Guidelines (Document-180896). Complementing these new documents, the COVID-19 Employee Resources website contains new FAQs, including links to new face covering guidance from the Government of Canada. Also, a new page tracking onsite COVID-19 incidents is linked under the Updates section of the COVID-19 site. This resource, which requires a TRIDENT log-in, will be updated twice each week.
  • Site Access: Site access procedures are being updated and posted on the COVID-19 website. At this time, we have removed the requirement to contact the Driver Control Room upon arrival and departure on site. In addition, new guidelines for working alone will be posted shortly, which I ask all staff to review and follow.

Thank you all for your continued hard work and cooperation during this challenging time.

I will follow-up tomorrow with more information and updates.

Sincerely,

Jonathan Bagger
Director


March 31, 2020 - Important Updates:

Dear colleagues,

I hope everyone had a safe and restful weekend.

Two quick updates this evening:

  • Virtual Town Hall:  My next Virtual Town Hall will be held on Thursday, April 2 from 2:30 – 3:30 PM.  Join in with this information:
                   To connect via computer -
                   https://zoom.us/j/579223046
                   Meeting ID: 579 223 046

                   To access the meeting by telephone only -
                   (778) 907-2071 enter 579-223-046 press # twice

Please connect to share your thoughts and to ask questions to me and other members of the TRIUMF leadership team. This time, please turn on your cameras so I can see you -- and more importantly, so you can see each other!

  • Updated Website:  As some of you may have noticed, the COVID-19 resources page (see the more information link below) has undergone a facelift to better organize the resources for our community.  Please use this page your primary stop for TRIUMF information and guidance during the pandemic.  The website is updated regularly with key information, including sitewide messages, townhall recordings, HR directives, health and safety protocols, and a variety of other important notices.
I look forward to seeing you (virtually) on Thursday!


Sincerely,

Jonathan Bagger
Director


See https://www.triumf.ca/COVID-19%20RESOURCES for more information.  


Site-wide email update, March 27, 2020 - Important Updates:

Dear Colleagues,

Yesterday, over 250 members of our community came together for our first Virtual Town Hall.  Thank you for participating -- and thank you for the excellent questions!  If you have other questions or comments, please send them to us at covid19taskforce@triumf.ca.  I look forward to meeting again in the very near future.  Stay tuned for more on that front.

Tonight, I have two quick updates to share:

  • Reporting Illness: TRIUMF has developed a new protocol for reporting illness for all staff. Please refer to this information here.
  • TRIUMF Community Discussion Board:  As announced earlier today by Ian Doyle, TRIUMF has launched a new platform to facilitate community engagement.  Please join the TRIUMF Community Discussion Board to stay connected with your colleagues, to give and receive help from others, and to share virtual meet-ups and other social activities. You can access the page here

Keep in touch and support each other. Remember, we are stronger together than we are apart.

Sincerely,

Jonathan Bagger

Director


Site-wide email update, March 25, 2020 – Important Updates

As the COVID-19 pandemic continues to grow, I would like to reassure you that we are doing everything we can to safeguard the health of our community.

The well-being of our staff is our top priority; we are working hard to minimize risks associated with continued operations. I will be providing more information at a Virtual Town Hall planned for tomorrow afternoon (see below for details).

Today, I am writing to share several updates:

  • Essential staff list: There are many individuals and teams whose on-site presence is critical to the safety and viability of TRIUMF’s scaled-back operations. The COVID-19 task force has been working closely with ALDs and group leaders to identify these people and set out guidelines for site access and safe work. We will share more information very shortly.
  • Virtual Town Hall: I will be holding a Virtual Town Hall tomorrow, Thursday, March 26 from 2:30-3:30 PM. You can access this meeting with the following Zoom link: https://zoom.us/j/497407373. If you have questions, suggestions, or comments you would like to ask, please send them to covid19taskforce@triumf.ca.
  • Contact information for administrative and business operations teams: Our colleagues in TRIUMF’s administrative and business teams remain at your service.  However, most are working remotely. Please follow this link to learn how to you can reach them: https://www.triumf.ca/node/36000
  • TRIUMF community and the COVID-19 response: Many in our community have expressed interest in supporting the local response to COVID-19.
    • We are exploring ways for TRIUMF to assist in the COVID-19 response effort.  If you have an idea or a lead as to how TRIUMF might help, please contact Reiner Kruecken at reinerk@triumf.ca
    • In this time of stress and isolation, it is important for each of us to remember that we are part of the larger TRIUMF community. We will soon be launching a Microsoft Teams-based forum to collect opportunities to help one another, from assisting colleagues and neighbours with groceries to convening virtual community events. Many of you are already exploring these opportunities, and I encourage you to bring these ideas forward to others via the Teams site.
    • And if you really want to feel better, join in the 7:00 pm cheer in support of Vancouver’s front-line health care workers.

I would like to thank you, once again, for your continued flexibility and resilience in the face of these challenging times.  I look forward to seeing many of you at tomorrow’s Virtual Town Hall.

Sincerely,

Jonathan Bagger,

Director


Site-wide email update, March 23 2020: Site access protocols

Dear colleagues,

I am following up on this morning’s announcement by Jonathan Bagger that all on-site research activities and other non-critical on-site project and manufacturing activities are being curtailed until at least April 15. Only activities related to medical isotope production (TR-13, 520 MeV cyclotron, BWXT cyclotrons, IAMI construction) are deemed critical and will continue.  

For all on-site research activities, this means that all equipment should be brought into a safe state that does not require any or only very infrequent intervention. Research and project activities should continue remotely.

I am asking all research groups to report to their ALDs by Tuesday noon, by when your systems will be in a safe state. If you deem it necessary to continue running certain systems (e.g. detector systems, cryogenic and vacuum systems, electronics and computer systems) you will need approval by your ALD, in particular if these systems that are not supporting the medical isotope production as well as maintaining a safe and secure status of the TRIUMF site.

Each division is in the process of identifying all essential personnel needed to support activities related to medical isotope production and these individuals will continue to be allowed on site.

We expect to have only this essential personnel on site starting Thursday, March 26. We will communicate who is among these personnel within the next day. If you believe an extension is needed to bring your systems into a safe state, please contact your ALD as soon as possible.

We will implement a process to request exemptions for any short-term site access in support of the medical isotope production activities, critical research continuity activities (such as filling of detectors, restarting failing equipment, etc.), or break fixes of essential site service.

Requests can be made by completing the exemption form (see link below) and submitting it to the respective ALD. Approval from the ALD and a Deputy Director is needed. For staff in the Directorate, both Deputy Directors need to approve.

Workers must call the Driver Control Room before entering the site and after exiting the site. All usual safety protocols must be used including pre-job briefings and job hazard assessments as applicable. If the planned work would usually require a work permit, a work permit still must be taken out.

Examples of the type of activities that might be considered are:

  1. Send in a lab technician to fix equipment in the radiochemistry lab that is needed for the clinical medical isotope production as back up to BC Cancer.
  2. Send in a mechanical services technician to fix or maintain a cooling water circuit that supports the 520MeV cyclotron.
  3. Send in two machine shop machinists to manufacture a replacement part needed for the clinical medical isotope production.
  4. Move a radioactive source in a detector lab or experimental hall
  5. Fill a germanium detector with LN2
  6. Power cycle a DAQ computer that is used for off-site work on DAQ software

 Examples of the type of activities that will not be considered are:

  1. Request to work in the office since it is quieter than at home.
  2. Come in to take some data on a detector system because a student needs it to complete their thesis.
  3. Come on site to complete installation work for a project that is not supporting medical isotope production.
  4. Bring a contractor on site to have construction work done for a project that is not supporting medical isotope production.

If you have any questions or concerns, please do not hesitate to reach out directly to us.

Stay safe, stay well, and stay in contact.

 

Anne Louise Aboud                                                                         

Deputy Director, Operations

 

Reiner Kruecken

Deputy Director, Research

Site-wide email update, March 23 2020: Reducing on-site activities:

Dear colleagues –

I hope your weekends went well, and that you were able to find some respite from the stress of the past week.

I’d like to start off this week by thanking you for the extraordinary efforts you are undertaking to limit the spread of COVID-19, both at TRIUMF and in the larger community. With luck, and intensified effort by everyone, we can save lives by flattening the curve.

To that end, we at TRIUMF are taking the next step: As of today, we are curtailing all on-site research activities until April 15, in line with UBC’s recent directive. This date might be extended, possibly significantly, depending how the situation develops.

We will continue to operate as a medical isotope producer, both for BC Cancer and for BWXT. Patients worldwide need our isotopes, and it is our duty to provide them, even in this difficult time. With fewer people on site, the better the chance that everyone stays healthy.

This decision was taken in concert with all ALDs, and I can assure you it was not taken lightly. We need to keep our site as safe as possible, and that means we need to stop all nonessential on-site activities.

Therefore, we are asking all researchers to leave their facilities in a safe state and to work from home during this period. We are also halting all on-site project and manufacturing activities until April 15, except those related to medical isotope production (TR-13, 520 MeV cyclotron, BWXT cyclotrons, IAMI construction). (The IAMI site is under the control of Ventana, our Construction Manager.)

We are now planning to restart the 520 MeV cyclotron on April 22 – one week later than originally planned. The delay will provide extra time to be sure all work can be done safely following appropriate social distancing protocols.

The deputy and associate directors are preparing a list of staff who need to access the site to carry out critical activities associated with cyclotron startup, medical production, and other essential lab operations. I ask that everyone else work with their supervisors to find meaningful work that can be done remotely. This is a golden opportunity to develop your skills through online training, to update documentation, and to catch up on all sorts of things that have been languishing.

I also ask that you implement this pause as quickly as possible, and that all activities cease by close-of-business Wednesday. If you feel you need an extension, or you anticipate the need to come on campus for any reason, please contact your ALD. The ALDs are working with Reiner Kruecken and Anne Louise Aboud to develop appropriate site access protocols. More to come soon about that.

And a special note to our researchers: use this time to finish documentation, complete an analysis, write a paper, or be creative! Know that Isaac Newton discovered his law of universal gravitation after he was sent down from Cambridge in 1665 because of the plague. As we all know, our apple trees are descendants of those from his home at Woolsthorpe Manor.

Stay safe, stay well, and stay in contact.


Jonathan Bagger
Director


Site-wide email update, March 20 2020: Update from the Director:

Colleagues,

I’d like to share several updates:

1) We will be delaying the start-up of the cyclotron by one week. The extra time will provide a bit of breathing room as we adjust to the rapidly changing situation.
2) We have updated TRIUMF’s FAQs, including additional information on staying safe at work and at home.
3) We cannot forget the importance of cybersecurity, especially when working from home.

• Be mindful when transporting devices on which data is stored (laptops, USB storage devices)
• Use only secure wi-fi connections
• Be vigilant for phishing emails and other malicious messages

Note that there have been numerous reports of cyberattacks targeting users who are seeking online resources related to COVID-19. As always, never download unknown or suspicious files to your computer.

This has been a challenging week for us all, and I thank you for bearing up so well.

Be safe this weekend!

Jonathan Bagger
Director


Site-wide email update, March 19 2020: TRIUMF priorities

Colleagues,

With more and more of us moving to remote work as part of TRIUMF’s social distancing efforts, it is important to update you on our operational priorities during this time of COVID-19.

First, our priority continues to be the health of our people. Changes to regular operations at TRIUMF are being made to ensure community health and well-being, while also advancing our mission. As a result, in consultation with your ALDs, we have re-evaluated the operational priorities for the lab.

In sum, yes, we will continue to operate TRIUMF, for as long as we are able. Our plan is to conduct as much mission-critical work as possible from off-site locations through work-from-home protocols. We are preparing for the cyclotron to start on schedule in mid-April, in order to supply patients worldwide with Strontium for medical use.

The start of ISAC will be delayed until at least June 16; this date will be re-evaluated as the situation develops. For now, all off-site science activities will continue, while on-site science will be restricted to activities deemed critical by your ALD – and only if appropriate social distancing or PPE can be implemented.

For a detailed outline of the operational plan, please see https://www.triumf.ca/node/35969. Questions about our revised priorities can be directed to your ALD. Note that this plan may change – and will likely change – at any moment as the COVID-19 situation develops.

If we continue to support each other, we can continue to deliver on our mission while we keep our community healthy.

Jonathan Bagger

Director


Site-wide email update, March 18 2020: COVID-19 Update

Dear Colleagues,

I’d like to take this opportunity to update you on TRIUMF’s response to the coronavirus pandemic, and the new protocols that aim to minimize risk to our community.

1. For those working remotely, remember that online tools are at your disposal to facilitate collaboration. Meetings can be held using Microsoft Teams and Skype for Business, which are included in our Office 365 subscription. Please note: Teams CAN be used by those with a TRIUMF email domain OR those without, which is a correction to a previous site-wide message. More resources about remote work can be found here: https://www.triumf.ca/node/35963

2. An FAQ page (https://www.triumf.ca/node/35961) has been created to answer questions about what to do if you are sick or facing self-isolation. Rest assured; you will be paid. If you have a specific question about your individual situation, please contact human resources at yourhealth@triumf.ca.

3. Following federal and provincial recommendations, we are encouraging work from home, proper hygiene, and social distancing, all aimed at flattening the curve. Please follow the recommendations to respect the health of all.

For those who work on site, we have distributed bottles of disinfectant to help keep shared spaces, such as kitchenettes and lunchrooms clean. Instructions for use are on the bottles, and empty bottles can be dropped off for refill at Room 101 across from the Driver Control Room. (Proper social distancing would suggest that you not drop in to chat with operators while you are there. Don’t worry, they’ll understand!)

We have plenty of soap and water for the frequent washing of hands. Hand sanitizer refills are backordered, but in the meantime we encourage you to wash your hands for 20 seconds using soap and water, which is more effective than sanitizer anyway.

4. Additional COVID-19 related questions or concerns can be directed to covid19taskforce@triumf.ca – we are monitoring that inbox daily and will respond as promptly as we are able.

Finally, I'd like to thank each of you for your flexibility and understanding as we navigate the changes that come each day. We are adapting as the situation develops, and I appreciate your efforts to accommodate these changes in the interest of community health.

We will continue to update you as we work through this pandemic together.

Jonathan Bagger

Director


Site-wide email update, March 17 2020: Health and Wellbeing in a Challenging Time

Dear Colleagues,

As we navigate through the coronavirus pandemic together, I would like to share the simple but important fact that the future will inevitably bring uncertainty, anxiety, and stress, to which none of us are immune. In spite of this, I want to remind you of the strength and support that you can find in our TRIUMF community.

Together in the coming days, we will face unprecedented upheavals in day-to-day life, from travel and social gathering restrictions to municipal activity directives and beyond. Additionally, each of us will face further challenges to our closest bonds – parents, children, friends, co-workers and neighbours. The cumulative impact will be difficult for many to bear.

At this point, you have received a variety of communications addressing immediate needs: protecting yourself and those you care about from the virus, work procedures, and others. I am writing this afternoon to share an additional message about our core values. Today, more than ever before, it is important for us to remember and live our values – to be compassionate, to take care of each other, and to support the success of all.

Our values are more than words. They represent us as a community. Therefore, in line with our values, I reassure you that we are committed to caring for our people, whether on site or off, whether we are operating or not.

As we support each other, we must also remember to take care of ourselves. As individuals, we must remember that our personal well-being is the single most important factor in keeping our community resilient in the face of turbulent times.

If you have questions or require support, I encourage you to reach out: to your TRIUMF community, to our colleagues in human resources, to your friends and family, or to an appropriate health professional. Please note that Homewood Health is our Employee Assistance Provider (EAP), who as part of your employee benefits, provides a wide array of support and resources. As our wellness services provider, you can call whenever or wherever you need them, including a hotline and counselling services. Please see the link below to access these services.

If you are able, please also consider proactively reaching out to check in on your TRIUMF colleagues to ask how they are faring. Remember: small gestures can have a tremendous impact. Social distancing does not mean we need to deal with this situation alone.

If you have any questions or concerns about how TRIUMF can help support health and well-being in our community, I urge you to reach out to Ian Doyle, Director of Human Resources, via covid19taskforce@triumf.ca.

During the days and weeks to come, our bonds will be tested, so I am asking each of you to step up and do what is necessary to help us weather the storm. The TRIUMF community has pulled together in the past, and I am confident we can do so once more.

Jonathan Bagger

Director


Site-wide email update, March 16 2020: Updated site access protocols

At the recommendation of TRIUMF’s COVID-19 task force, TRIUMF’s site will be accessible only to staff, authorized visitors, and contractors until further notice.

Furthermore, all staff, authorized visitors, and contractors must pass a screening protocol based on directives from B.C.’s Provincial Health Services Authority, comprised of the following questions:

  • Have you travelled internationally within the last 14 days, and returned to Canada after March 12?
  • Have you travelled internationally within the last 14 days to Italy, Iran or Hubei Province (China) and returned on or before March 12?
  • Have you been in contact with a known or suspected COVID-19 case within the last 14 days?
  • Are you experiencing COVID-19 symptoms (such as fever, cough, or difficulty breathing)?

 Anyone who answers yes to any question is not allowed on site.

Staff are required to self-assess, and if the answer to any question is yes, please do not come on-site, and contact your supervisor and Ian Doyle, Director of Human Resources (x7314).

Authorized visitors and contractors must complete the TRIUMF COVID-19 Screening Questionnaire, which contains the same questions. The TRIUMF contact or supervisor is responsible for ensuring that the questionnaire is completed prior to site access via the Main Office Building and Stores.

The questionnaire is available as a .PDF here.


Site-wide email update, March 12: TRIUMF COVID-19 task force

TRIUMF has convened a lab-wide task force – chaired by Anne Louise Aboud, TRIUMF’s COO and Deputy Director, Operations – to facilitate planning related to COVID-19. With the situation rapidly evolving, the task force will meet daily to develop guidance informed by best practices from federal and provincial authorities – tailored to the specific needs of the TRIUMF community.

Hand sanitizer stations

TRIUMF will be increasing the number of hand sanitizer stations across the laboratory. We will also be hanging posters reminding all staff, students, and visitors to adhere to proper hygiene practices. Please take note of this information as it is posted across the site, and please follow the direction provided.

Public group tours are on hold

In addition, the task force has also recommended a temporary hold on all public tours. This change will be implemented immediately, with the cancellation of all the individual and group public tours that are currently booked.

Further updates to TRIUMF's travel protocols

In a joint statement issued on March 12, B.C.’s Minister of Health Hon. Adrian Dix and Provincial Health Officer Dr. Bonnie Henry (PHSA) announced that, effective March 12, the province’s health officials expect all individuals in B.C. who choose to travel out-of-country to self-quarantine for a period of 14 days upon their return.

TRIUMF is now taking in response to this directive:

1) All staff and visitors who returned to Canada from international travel on or after March 12 must place themselves in self-quarantine for 14 days and monitor their symptoms according the provincial government’s directives. Staff must also contact their TRIUMF supervisor.

2) All staff and visitors who returned to TRIUMF in the 14 days prior to March 12 must follow previous government directives, including 14 days of self-quarantine for those returning from countries with Level 3 travel health notices, and 14 days of monitoring for those returning from countries with Levels 1 and 2. Please see here for a list affected countries.

3) Effective March 12, TRIUMF will deny entry to staff and visitors who do not comply with these measures.

Please continue to monitor this page for updates.